We are seeking a detail-oriented Purchasing Specialist II to support our procurement activities. This role will involve handling purchasing responsibilities, vendor management, and ensuring compliance with university procurement policies and procedures.

Key Responsibilities

  • Oversee the purchasing process for various goods and services, ensuring timely and cost-effective procurement.
  • Prepare and issue purchase orders, review requisitions, and ensure proper documentation.
  • Evaluate supplier bids and proposals, conducting comparative analyses to make informed purchasing decisions.
  • Collaborate with faculty, staff, and departments to understand purchasing needs and specifications.
  • Negotiate contracts and terms with vendors, ensuring favorable conditions for the university.
  • Maintain accurate records of purchases, contracts, and related documentation.
  • Monitor supplier performance, address any discrepancies, and ensure adherence to quality standards.
  • Ensure compliance with university procurement policies, state guidelines, and applicable regulations.
  • Resolve purchasing issues, disputes, or concerns with vendors and internal stakeholders.
  • Assist in developing and maintaining the preferred vendor list and updating supplier databases.

Qualifications

  • Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
  • Minimum of 3 years of experience in a purchasing or procurement role, preferably within a university or educational institution.
  • Strong understanding of procurement processes, supplier management, and contract negotiation.
  • Excellent analytical and problem-solving skills.
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and procurement software.
  • Ability to communicate effectively with a diverse group of stakeholders.
  • Knowledge of state procurement guidelines and compliance is a plus.
  • Certification in Purchasing or Procurement (e.g., CPPB, CPPO) is a plus.